Maternity Leave Email to Clients: Crafting the Perfect Subject Line

Email communication plays a pivotal role in maintaining client relationships. When you’re expecting and need to notify your clients about your maternity leave, the subject line of the email is the first thing they see. It sets the tone for the content that follows and gives them an immediate understanding of the message’s purpose.

Choosing an appropriate and effective subject line is essential. It ensures that your message gets the attention it deserves and provides clarity for your clients. Here, we’ll delve into some considerations for crafting the perfect maternity leave email subject line and provide you with a list of sample subject lines to use or adapt for your needs. In this guide, we’ll explore the art of creating an effective subject line for your maternity leave email.

Sample Subject Lines for Maternity Leave Emails to Clients

The subject line is your opportunity to convey the purpose of your email. You want your clients to understand what’s happening without any confusion. So, let’s take a look at some subject line options that strike the right balance:

  1. “Announcement: Upcoming Maternity Leave and Client Support Details”
  2. “Maternity Leave Notice and Continuity Plan”
  3. “Important Update: [Your Name]’s Upcoming Maternity Leave”
  4. “Upcoming Changes to [Your Name]’s Availability – Maternity Leave Details Inside”
  5. “Temporary Transition: [Your Name]’s Maternity Leave Plans”
  6. “Client Support During My Upcoming Maternity Leave”
  7. “An Exciting Personal Update and Changes in My Availability”
  8. “Your Project Status & My Upcoming Maternity Leave”
  9. “Taking a Short Break: Maternity Leave Announcement & Client Details”
  10. “Ensuring Seamless Service During My Maternity Leave”
  11. “[Your Name]’s Maternity Leave: What You Need to Know”
  12. “Advance Notice: Maternity Leave and Your Ongoing Support”
  13. “Project Updates and My Upcoming Maternity Break”
  14. “Brief Hiatus Alert: [Your Name]’s Maternity Leave Plans”
  15. “Personal Announcement & How It Impacts Our Collaboration”
  16. “Temporary Availability Change Due to Maternity Leave”
  17. “Time for a Little Break: Maternity Leave Details Enclosed”
  18. “Client Assurance During My Maternity Leave Period”
  19. “A Quick Heads Up: Maternity Leave Schedule and Client Support”
  20. “Stepping Out Briefly: Details on My Maternity Leave Inside”

Subject Line: Your First Impression

The subject line sets the tone for your maternity leave email. It should be concise, informative, and relevant. Here are some tips:

  • Be Clear: Consider using a subject line like “Who to Contact While I’m on Maternity Leave.” It’s direct and tells your clients the purpose of the email.
  • Add a Personal Touch: If appropriate, you can make it more personal with something like “Exciting news! Plus what this means for you.” However, ensure it remains clear.
  • Include the Colleague’s Name: If you’re comfortable, you can mention your colleague’s name in the subject line, e.g., “Having a baby. Contact (colleague’s name).” This immediately lets clients know who to reach out to.
  • Don’t Overcomplicate: While creativity is good, avoid being overly cute or cryptic. Clients should understand the email’s purpose right away.

Alerting Clients Upon Your Return

When it’s time to return from maternity leave, here’s how you can let your clients know:

  • Start by announcing your return date and expressing your excitement to get back to work.
  • Inform clients about your working hours during this period.
  • Consider sharing a few details about your baby with a photo, depending on your client relationships.
  • Provide clear instructions on who to contact while you are on leave, with contact details.
  • Let clients know if you’ll be periodically checking your email for urgent matters.


Your maternity leave is a significant and joyous occasion, and while you’re preparing for this new chapter in your life, it’s important to ensure a smooth transition for your clients. The right subject line is the starting point to convey essential information, manage expectations, and reaffirm the commitment to client needs, even in your absence.

Use the considerations and sample subject lines provided above as a guide. Tailor them according to your professional relationships and the nature of your work, and you’ll successfully navigate this transitional period with ease and grace.