An effective onboarding process is essential to help set up new hires for success. While onboarding can be done manually, many teams are turning to onboarding software. The latest software can deliver an engaging experience for new employees while saving you time and hassle. Here are our top picks for the best onboarding software in 2023.
Best HR Onboarding Software
1. Paycor
Price: $149 per month, plus $7 per employee
Rating: 5.0
Description:
- New hires can fill out I-9 forms, W-4s, and other paperwork electronically through Paycor.
- The software checks compliance with state and federal regulations.
- Early employee engagement tool to share information before the first day.
- The tax credit integration feature informs you of eligible tax credits.
Pros & Cons:
| Pros | Cons |
| Compliance tool to ensure correct new hire forms | Onboarding features not available in Basic plan |
| Early employee engagement tool | Customer service complaints |
| All plans come with payroll processing | |
| Comprehensive HR management features | |
| E-verify service included |
Verdict:
Paycor is a solid choice for collecting electronic new hire forms and ensuring compliance.
2. Workday
Price: Contact for a quote
Rating: 4.6
Description:
- Workday Talent Acquisition streamlines recruiting and onboarding.
- Candidates can apply, schedule interviews, and complete onboarding within the platform.
- Create new employee journeys based on various attributes.
- Detailed reporting and analytics.
Pros & Cons:
| Pros | Cons |
| New employee journeys for onboarding | Lacks transparent pricing |
| First-day orientation creation | No free trial |
| Very user-friendly | |
| Phone and online customer support |
Verdict:
Workday is ideal for those seeking a comprehensive solution for recruiting and onboarding.
3. BambooHR
Price: $108 per month for 20 employees plus $5.40 per month per additional employee
Rating: 4.6
Description:
- Customizable onboarding templates for different positions, departments, and locations.
- Automatically send onboarding tasks to new hires.
- Built-in electronic signatures for fast paperwork completion.
Pros & Cons:
| Pros | Cons |
| Customizable templates and new hire packets | No dedicated account managers for customer support |
| Automated onboarding task reminders | Must purchase Advanced plan for onboarding features |
| Get to Know You email for team introductions |
Verdict:
BambooHR offers a tailored onboarding experience for maximum engagement.
4. Rippling
Price: $8 per month, per user
Rating: 4.6
Description:
- Global onboarding for up to 50 countries.
- Automated workflow customized to employee’s location.
- Handles offer letters, background checks, payroll, benefits enrollment, and more.
Pros & Cons:
| Pros | Cons |
| Onboards employees in 50 countries | No free trial |
| Localizes employee data based on location | Lack of transparent pricing |
| Offer letter templates | System slowness/lagging |
| E-signature |
Verdict:
Rippling is perfect for companies with a global workforce, offering localized and automated onboarding.
5. Zenefits
Price: $8 per month, per employee
Rating: 4.5
Description:
- Complete onboarding in less than 10 minutes.
- Design compensation packages, request background checks, and send offer letters.
- Onboard via mobile app for employees.
Pros & Cons:
| Pros | Cons |
| Robust onboarding app for new employees | Can be expensive for small businesses with many employees |
| Auto-send offer letters and request e-signatures | Slow customer service |
| Partners with Checkr for background checks |
Verdict:
Zenefits is a great choice for expediting onboarding and ensuring a smooth process for new hires.
Which is the Best Option?
Now that we’ve explored the top HR onboarding software options, you may wonder which one is the best choice for your organization. The answer depends on your specific needs and priorities.
Paycor is a strong contender. It streamlines paperwork, ensures compliance with regulations, and offers tools to engage new hires even before their first day.
If you want a user-friendly platform with the ability to create customized employee journeys, Workday might be your best bet. Keep in mind that pricing transparency is a concern, and there’s no free trial.
BambooHR is an excellent choice if you prioritize tailored onboarding, although you’ll need to upgrade to the Advanced plan for onboarding features.
Ripplin is designed to handle onboarding in up to 50 countries. It localizes onboarding workflows based on the employee’s location and offers a range of features from offer letters to benefits enrollment.
Zenefits excels in expediting the onboarding process, allowing new hires to complete it in less than 10 minutes. While it’s a great choice for efficiency, it can be costly for businesses with many employees, and customer service response times can be slow.
Conclusion
In conclusion, the best HR onboarding software for your organization depends on your unique requirements. Consider your budget, the scale of your operations, the level of customization needed, and your desire for early employee engagement. Each of these top options has its strengths, so make your choice based on what aligns most closely with your organizational goals.